MISSION SUPPORT

The Head of Mission (HoM) is responsible for establishing the administration structures of the mission, consistent with the Mandate of the Mission, ensuring that they are adequately staffed and provided with the necessary means to ensure the appropriate management of resources. The Mission Support section ensures the smooth day to day running of the Mission in compliance with the principles of the EU Financial Regulation applicable to the general budget of the Union and its rules of application. The Head of Mission Support (HoMS) supervises and coordinates all general and administrative support activities in the Mission (including Finance, Procurement and contracting, Human Resources, General Support Services (i.e. logistics and transportation), and Information System (CIS) and Software Development. The Mission Support Section is composed by 27 staff.  

1.1  Financial management

The financing of the mission is based on funds from the General Budget of the European Union and contributions as appropriate from Contributing States. The Finance unit is responsible, in particular, for the budgeting cycle, starting with the supplying analysis and data for the establishment of the budget, to monitoring budget implementation, to propose reallocations, to prepare interim and final reporting, to follow up on relevant audits

1.2  Procurement and contracting

The Mission is responsible for the acquisition of all the material means (equipment, supplies and services) necessary to the implementation of the Mission's mandate. The Procurement and contracting unit, is in charge of launching and managing the procurement procedures according to the EU Financial Regulation applicable to the general budget of the Union and its rules of application. The unit also follows all legal aspects related to the Mission contracts implementation. Procurement procedures are launched and managed in accordance with the principles of transparency, proportionality, equal treatment and non-discrimination. 

1.3  Human Resources

The Human Resources unit is responsible for coordination of all personnel issues including recruitment/selection process, deployment, development of relevant policies and SOPs, development of training planning, all contractual and legal issues related to the personnel of the Mission. The employment regimes in EUPOL COPPS are international seconded staff, international contracted staff and local contracted. The international personnel of the Mission are primarily seconded by EU Member States, according to the operational requirements. Third States may, as appropriate, second staff to the Mission. 

1.4  General Support Services

The General Support Services functions include general logistics, transport management and facilities management. The main support provided by the GSS consists of:

  • Identification of the mission material needs;
  • Identification of the means and resources required to adequately cover these needs;
  • Provision of the technical expertise to adequately define the required goods and services for procurement purposes;
  • Assessment of local market capability in respect of technical requirements;
  • Management of the means and resources procured, of the fleet and of the facilities

1.5  Communication and Information Systems

The Communication and Information Systems unit ensures the design, implementation and maintenance of EUPOL COPPS’s local/wide area network and ensure the operation through an adequate preventive maintenance program while providing EUPOL COPPS with network accessibility, email accounts, internet use, security and backup of data. The Mission relies upon a timely and reliable communications system, including a backup system, able to support its command and control structure (satellite, GSM, landline, UHF radio communications). 

1.6  Software Development

The Mission has software development capability through one International Software Development Officer who is in charge of developing and supporting an appropriate management information system for the Mission, both on the operational and on the administrative sides. This ensures effectiveness and efficiency in the management of all essential activities of the Mission.